This section provides accounting transactions for events occurring throughout the federal government. The transactions illustrate both proprietary and budgetary entries for each accounting event. Transactions are grouped under the following categories:
A 100-799 Funding Sources
B 100-699 Disbursements and Payables
C 100-799 Collections and Receivables
D 100-799 Adjustments/Write-offs/Reclassifications
E 100-799 Accruals/Non-Budgetary Transfers Other Than Disbursements and Collections
F 100-499 Year-end
G 100-299 Memorandum Entries
H 100-799 Other Specialized Transaction Entries
The above categories provide a basic framework for organizing the transactions. Also included, as a quick reference, is a listing of transaction descriptions. These accounting transactions document basic standard posting logic for financial events across the federal government.
The following notes explain conventions to follow when using the U.S. Standard General Ledger (USSGL) and the limitations of this compilation of USSGL transactions:
The “Transfer To” entity must use a proprietary USSGL account that corresponds to the proprietary USSGL account used by the “Transfer From” entity. USSGL Account 310200, “Unexpended Appropriations–Transfers-In” corresponds to USSGL Account 310300. USSGL Account 575500, “Nonexpenditure Financing Sources–Transfers-In” corresponds to USSGL Account 576500. Failure of both entities to record the matching proprietary USSGL Account category (310200/310300 or 575500/576500) will result in agency-wide and/or government-wide elimination discrepancies.
There may be mixed funding in a single TAFS. The net position of a TAFS may be a mix of:
To facilitate reconciliation of interagency expenses and revenues, do not post cost directly to “in-process type” asset accounts. Agencies must first record cost, such as direct labor (payroll and benefits) and direct materials that do not meet agency established capitalization thresholds, in the appropriate USSGL Account 600000 series expense account. Use USSGL Account 661000, “Cost Capitalization Offset” to apply the cost to the desired “in-process type” asset account. Do not record amounts applied to asset accounts under this method to USSGL Account 88XXXX series accounts.
The transactions illustrate USSGL accounts without applicable attribute values. Therefore, a single transaction listed here may translate to several similar transactions in the agency’s accounting system depending on how many combinations of USSGL accounts and attribute values are valid to record the agency’s activities. Agencies must post transactions using the 6-digit USSGL account plus valid attribute values to fully comply with implementation of the USSGL at the transaction level and to facilitate necessary central agency reporting. Additionally, since the 6-digit base account combined with valid attributes is itself a USSGL account, agencies must post debit and credit entries to reclassify balances even when the 6-digit base account is the same.
Transactions affecting budgetary status may contain debit or credit postings to multiple USSGL status accounts that may be valid for a particular transaction. Choose a USSGL account appropriate to the status of authority in the affected TAFS and the accounting event recorded.
All transactions apply to activity with federal and non-federal entities unless limited by account definition or otherwise noted in the transaction description.
A USSGL transaction crosswalk can be obtained on the TFM website.
The transaction reference provides an example of where this transaction appears. It may not provide all possible USSGL implementation guidance that contains this transaction.
|USSGL Account Transaction Categories (AC)||III AC - 1|
|USSGL Account Transaction Listing (AL)||III AL - 1|
|USSGL Account Transactions (AT)||III AT - 1|
|USSGL Account Transaction Postings (AP)||III AP - 1|
Note: The following alpha extensions to transaction numbers indicate:
R = The USSGL transaction noted with the “R” extension contains instructions to reverse in the comment.
AP = The USSGL transaction noted with the “AP” extension contains instructions to also post another transaction in the comment.