Bulletin No. 2022-03
Retention: November 16, 2022
To: Heads of Government Departments, Entities, and Others Concerned
Subject: G-Invoicing Implementation Updates
Fiscal Service established a mandate in the Treasury Financial Manual (TFM) Volume 1, Part 2, Chapter 4700 for the use of Government Invoicing (G-Invoicing) to facilitate Buy/Sell Intra-governmental Transactions (IGT). This mandate uses a phased approach to require new Buy/Sell activity to be implemented by October 2022 and In-Flight activity to be implemented by October 2023. New Orders include Orders with a Period of Performance beginning October 1, 2022 or later. In-Flight Orders includes the conversion of Orders with an open balance and a Period of Performance extending beyond September 30, 2023. To support the G-Invoicing mandate, Fiscal Service will implement system controls in the Intra-Governmental Payment and Collections (IPAC) system to enforce entity compliance. G-Invoicing is the application where the Performance Transactions initiate fund settlement to be facilitated through IPAC automatically. Fiscal Service will also monitor entity compliance by defining metrics and thresholds to measure compliance levels and communicate those levels to the entity.
Fiscal Service has worked collaboratively with the government-wide community to determine necessary enhancements for a streamlined process flow (7600EZ process) for fund settlement, and to develop Constructive Order Acceptance functionality for General Services Administration (GSA) Rent transactions. These activities are targeted to be implemented in fiscal year (FY) 2024.
The Department of the Treasury requires entities to use G-Invoicing under the authority of 31 U.S.C. § 3512(b) (Executive Agency Accounting and Other Financial Management Reports and Plans) and 31 U.S.C. § 3513 (Financial Reporting and Accounting System).
3. Monitoring and Enforcing G-Invoicing Implementation
IPAC System Enforcement Control:
Entities currently use the IPAC application for the following categories of IGT Transactions:
Through an analysis of IPAC data, Fiscal Service identified a gap in the current required data elements that prevents Fiscal Service and entities from accurately categorizing transactions. To enhance the quality of the data, Fiscal Service has introduced a new data element to the IPAC application called Transaction Sub-Category Code that will require entities to categorize the type of IGT transactions initiated through IPAC, based on the categories documented above. Two methods are available for an entity to submit IPAC transactions: through the Bulk File; or manually through the IPAC User Interface (UI). The following phased approach will be used to establish this new data element as a system of control:
The phased approach documented above will achieve the following:
Monitoring Entity Implementation
The establishment of a metric, to be documented on each significant entity’s quarterly IGT scorecard, will be required to appropriately measure an entity’s compliance. Fiscal Service will leverage the FR Entity’s data from the Governmentwide Treasury Account Symbol Adjusted Trial Balance System (GTAS) as the baseline measurement for the metric.
The threshold percentage for the metric will include a compliant rating of Green (fully compliant); Yellow (partially compliant); and Red (non-compliant) to be reflected on the IGT scorecard that will be incrementally increased each fiscal year. As a result of the In-Flight mandate deadline being at the beginning of FY 2024, the metric established for FY 2023 will only include a measurement of an entity’s new Treasury Account Symbols (TAS) (those with a Beginning Period of Availability of FY 2023). The established ranges below are based on the dollar amount of Buy/Sell activity in the Performance Transactions of G-Invoicing as compared to the FR Entities’ GTAS data.
Fiscal Service considered the following when establishing threshold ranges:
4. Streamlined Approach to Fund Settlement (7600EZ)
In coordination with the government-wide community, Fiscal Service established a more efficient process flow to fund settlement to accommodate specific business lines and low dollar activity. This new process will exchange sufficient data needed for the reconciliation of Buy/Sell activity while using a smaller sub-set of data from the normal Order processes already established. This process will expedite fund settlements by combining Order/Performance phases and requiring less data elements and approvals.
The 7600EZ process will include a threshold of $10,000. Orders greater than this amount will not be included in this streamlined process flow and would follow the established Order processes currently in G-Invoicing. Some business lines have been granted an exclusion to this threshold and entities are encouraged to leverage 7600EZ for the following business lines:
Entities will transition this activity to G-Invoicing and can begin using this new process flow by FY 2024. For the business lines reference above, Fiscal Service recommends the use of the 7600EZ process. All other business lines must be brokered and agreed upon in the General Terms & Conditions (GT&C) between both trading partners.
5. Constructive Order Acceptance (GSA Rent)
GSA Rent activity will be leveraging the new Constructive Order Acceptance functionality. The Servicing Agency will supply all required Order data. The Requesting Agency will have 7 calendar days to review, correct, or approve the submitted Order. If no action is taken by the Requesting Agency within that timeframe and the data provided by the Servicing Agency passes all validations, G-Invoicing will constructively change the Order status to “Open” and allow subsequent Performance Transactions to be processed. This G-Invoicing functionality is not changing in the current Buyer Initiated Order or Seller Facilitated Order flows. GSA Rent business line leveraging the G-Invoicing Constructive Order Acceptance functionality will begin in FY 2024.
For additional details, please see Fiscal Service’s G-Invoicing website and the G-Invoicing Program Guide.
7. Effective Date
This bulletin is effective immediately.
Direct questions concerning this bulletin to (email is preferred over a mailed request):
Department of the Treasury
Bureau of the Fiscal Service
PO Box 1328
Parkersburg, WV 26106-1328
Date: December 14, 2021